The Perfect Checklist for Any Party

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Planning parties and making checklists—two of my favorite things! No matter how many times I plan an event, there are things I forget. Did the invitations get out at the appropriate time? Did I order the cake and other refreshments ahead of time? To make sure a party can go as smoothly as possible, it is helpful to use a party checklist. Below is a handy list for all types of festivities, which can be personalized to meet your needs.

SIX WEEKS BEFORE

  • Create your budget.
  • Choose a theme.
  • Determine the guest list.
  • Reserve your party venue, caterer, and entertainer, if needed.
  • Write down all the necessary equipment, including chairs and tables, and contact rentals.
  • Finalize the details, such as date, time, location, RSVP date, and menu.

FOUR WEEKS BEFORE 

  • Prepare your invitations and envelopes.
  • For a children’s party, ask for an updated class list from their teacher, if you are inviting their classmates.
  • Decide on games, activities, and menu to match your theme.
  • Think about items for party favors.
  • Make a shopping list of food, paper goods, and decorations.
  • If ordering food or cake, place order.

THREE WEEKS BEFORE

  • Mail invitations.
  • Purchase party supplies, at the store or online.
  • Arrange for extra help for a children’s party.

ONE TO TWO WEEKS BEFORE

  • Create a party schedule.
  • Confirm times for when extra help is arriving.
  • Purchase last-minute party supplies.
  • Design a music playlist.
  • Call those invited who haven’t responded to the invitations.

THREE DAYS BEFORE 

  • Buy food and drinks.
  • Charge necessary cameras and electronic devices.
  • Call party venue, caterer, and entertainer to confirm details.
  • Assemble activities and party favors.
  • Clean inside and outside of your home.
  • Designate areas for food, beverages, and gifts/

ONE TO TWO DAYS BEFORE 

  • Bake cake, prepare make-ahead food or pick up ordered items.
  • Decorate party venue.

PARTY DAY 

  • Finalize last-minute details.
  • Turn on the music, lighting, etc.
  • Inflate the balloons.
  • Chill beverages.
  • Assemble remaining food and set out.
  • Double-check that bathrooms are stocked with extra toilet paper and there are enough silverware, napkins, plates, and cups on the tables.

ONE WEEK AFTER

  • Send thank-you notes.
  • Post pictures to social media and send to attendees.

ALWAYS REMEMBER

  • Specify an area for boots, umbrellas, and coats.
  • Napkins (2 per person).
  • Don’t forget ice, ice bucket, tongs or scoop.
  • Paper towels.
  • Extra toilet paper.
  • Plates of all sizes (appetizer, salad, dinner, and dessert).
  • Glasses of all sizes (water, wine, mixed drink, beer, soda, and coffee).
  • If grilling, check the tank, charcoal, and lighter fluid.
  • For an outside party, remember bug spray and citronella candles.
  • Extra batteries.
  • Wine and bottle opener.
  • Garbage bags.
  • Dishwashing soap.
  • To have fun! Enjoy the food, games, activities, and mingle with your guests!

xoxo,

Megan

Article published in Forsyth Family Magazine 

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