An Insider’s Party Checklist

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Planning parties and making checklists—two of my favorite things! No matter how many times I plan an event, there are things I forget. Did the invitations get out at the appropriate time? Did I order the cake and other refreshments ahead of time? To make sure a party can go as smoothly as possible, it is helpful to use a party checklist. Below is a handy list for all types of festivities, which can be personalized to meet your needs.

SIX WEEKS BEFORE

  • Create your budget.
  • Choose a theme.
  • Determine the guest list.
  • Reserve your party venue, caterer, and entertainer, if needed.
  • Write down all the necessary equipment, including chairs and tables, and contact rentals.
  • Finalize the details, such as date, time, location, RSVP date, and menu.

FOUR WEEKS BEFORE 

  • Prepare your invitations and envelopes.
  • For a children’s party, ask for an updated class list from their teacher, if you are inviting their classmates.
  • Decide on games, activities, and menu to match your theme.
  • Think about items for party favors.
  • Make a shopping list of food, paper goods, and decorations.
  • If ordering food or cake, place order.

THREE WEEKS BEFORE

  • Mail invitations.
  • Purchase party supplies, at the store or online.
  • Arrange for extra help for a children’s party.

ONE TO TWO WEEKS BEFORE

  • Create a party schedule.
  • Confirm times for when extra help is arriving.
  • Purchase last-minute party supplies.
  • Design a music playlist.
  • Call those invited who haven’t responded to the invitations.

THREE DAYS BEFORE 

  • Buy food and drinks.
  • Charge necessary cameras and electronic devices.
  • Call party venue, caterer, and entertainer to confirm details.
  • Assemble activities and party favors.
  • Clean inside and outside of your home.
  • Designate areas for food, beverages, and gifts/

ONE TO TWO DAYS BEFORE 

  • Bake cake, prepare make-ahead food or pick up ordered items.
  • Decorate party venue.

PARTY DAY 

  • Finalize last-minute details.
  • Turn on the music, lighting, etc.
  • Inflate the balloons.
  • Chill beverages.
  • Assemble remaining food and set out.
  • Double-check that bathrooms are stocked with extra toilet paper and there are enough silverware, napkins, plates, and cups on the tables.

ONE WEEK AFTER

  • Send thank-you notes.
  • Post pictures to social media and send to attendees.

ALWAYS REMEMBER

  • Specify an area for boots, umbrellas, and coats.
  • Napkins (2 per person).
  • Don’t forget ice, ice bucket, tongs or scoop.
  • Paper towels.
  • Extra toilet paper.
  • Plates of all sizes (appetizer, salad, dinner, and dessert).
  • Glasses of all sizes (water, wine, mixed drink, beer, soda, and coffee).
  • If grilling, check the tank, charcoal, and lighter fluid.
  • For an outside party, remember bug spray and citronella candles.
  • Extra batteries.
  • Wine and bottle opener.
  • Garbage bags.
  • Dishwashing soap.
  • To have fun! Enjoy the food, games, activities, and mingle with your guests!

xoxo,

Megan

 

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Tips and Tricks for a Fabulous Summertime Party

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While the kids are out of school, and the days of summer are long, there is no better time to have a summer party with family and friends. Turn your backyard or house into a fun getaway, and party into the wee hours of the morning with these party ideas.

There are several themes for summer parties. Different ideas include beach/under the sea, patriotic, luau, ice cream social, backyard movie night, picnic, camping, fiesta, low country boil and, of course, the classic pool party. When it comes to choosing your theme, think about what type of party you want to have and where your guests will have the most fun. Some questions to consider — would you enjoy a fiesta or a low country boil? If camping isn’t your thing, don’t have a camping themed event. Remember, you are going to be spending time planning and hosting this party, so pick a theme you are excited about and enjoy. Another thing to keep in mind is the type of guests you are inviting. Are they all adults, or are both adults and kids invited?

After choosing the theme of the party, start thinking about the invitation, decorations, food, games/crafts, and party favors. A good place to go for ideas is to look online, including your trustworthy friend, Pinterest. Some of my favorite party ideas are listed below and can be used for multiple summer party themes.

Decorations:

Decorations always set the mood of the party. Go all out, and turn your party area into the beach, under the sea, a backyard BBQ, etc. For some general summer ideas, use sand buckets for snacks and toy shovels for scooping. If your event is outside, keep the sun and bugs under control by filling a bucket with sunscreen and bug spray for guests to use. Get creative and decorate the bucket, and add a cute sign. Another party must is a photo booth. Add props related to your theme and a backdrop. Guests will love taking home a memento from the day. For nighttime parties, place glow sticks in a clear bowl, filled with ice and bottled/canned drinks. This decoration makes a festive and colorful addition to your party tables.

Food:

Along with salty, sweet and fruity snacks, be original with your food options. For drinks, serve the traditional summer beverages — lemonade, sweet tea, soft drinks and water, but add in Sunny D. This bright orange thirst quencher will be loved by kids of all ages and bring in a little bit more of the summer oasis. Want something different than the common party drink? Try this Pina Colada Sangria recipe:

Ingredients:

  • 3 cups Moscato
  • 20 oz can of pineapple juice (crushed pineapple may be added, as well)
  • 1 ½ cups coconut rum

Directions:

  • Mix all ingredients together in a pitcher. Refrigerate overnight, and serve chilled.

As always, summer parties call for s’ mores. Turn this classic backyard treat into a party favorite with an s’mores bar. Set up the table with marshmallows, Hershey’s chocolate bars, and graham crackers. Add in more flavors, and include bananas, strawberries, Reese’s peanut butter cups, Ritz crackers, Hershey’s cookies, and cream candy bars and York peppermint patties.

Games and Crafts:

One of my favorite ideas for a party activity is creating a movie theater right in your own backyard. This activity works for all different types of parties because you can show a movie that matches your theme. First, you need a screen. Some options include showing the movie on the side of a house, tool shed or other flat surface or hanging a flat bed sheet between two objects. Next, you need a projector, laptop and sound system. Computer speakers, stereo amplifiers and a boom box are great options to get the sound louder.

If you are looking for guests to get in touch with their creative sides, add a craft or DIY project to the party. One option is decorating flip-flops which can be purchased at the Dollar Store. Also, buy different colors of paint, Sharpies, stickers, buttons and more. Your visitors will enjoy getting to put their own spin on something they can take home.

Don’t forget about party favors. Make goodie bags with items related to your theme. Include snack-items, games or something unique and special to remember the event.

xoxo,

Megan